10 Best Business Expense Tracker Apps and Software in 2025

Below, we review FreshBooks, Expensify, and more apps for small businesses like yours. Tracking your spending is smart for just about anyone since it shows possible areas you can cut back on, and a mobile app makes it easier to do. Consider the expense tracker apps listed here as a good place to get started contribution margin and see which one works best for managing your money on the go. Expense tracker and budgeting apps often overlap, but they have key differences.

• An expense tracker is a tool that helps users monitor their personal or business expenses for better financial management.
• Many businesses provide employees with a business credit card and expense account.
• One unique feature is the ability to issue virtual cards for expenses, eliminating the need for employees to pay out of pocket and wait for reimbursement.
• Unless you want to add on mileage tracking and fixed and variable rate programs, the free plan should be more than enough for most.
• What sets Emburse Spend apart is its real-time corporate card reconciliation.

Links to accounts

• Some expense tracking apps, such as Zoho Expense and Everlance, have free plans.
• However, you can integrate with expense tracking programs like Zoho Expense if the available features are too limiting.
• Like Ramp, it allows you to issue unlimited Expensify cards in the free plan but doesn’t impose strict requirements.
• Try FreshBooks free to get started tracking your expenses and save money today.
• SOX is designed to protect investors with improved accuracy and reliability concerning corporate disclosures.
• This makes it useful for small businesses that want to upgrade from storing files on their computer or in Google Drive.

Every expense tracker app review is based on rigorous reporting by our team of expert writers and editors with extensive knowledge of personal finance products. See our methodology for more information on how we choose the best small business expense Accounting for Churches tracker apps. For one thing, expense tracking apps usually automate expense tracking, which gives you more time to focus on your business.

SAP Concur

An expense management app should be able to track products and the cost of goods; it also should notify you when stock is running low. You should be able to create purchase orders and handle vendors directly in the app. Those days when you had to find a good bookkeeper for your company to file tax returns are long gone. Choosing the proper application to assist the company’s expansion while managing costs is essential. Creating a free account with Moon Invoice might be of assistance to you if you are searching for a tool to help you manage business expenses.

Top Tools and Apps to Track Business Expenses for Tax Filing

With its focus on personal rather than business finance, Wally is a good fit for people who run microbusinesses or side hustles. We at the MarketWatch Guides team spent over 100 hours researching and testing 15 accounting software providers. We looked at all-in-one tools, such as QuickBooks, as well as specific tools for mileage tracking and expense management. For receipt capture, you can use the mobile app to take pictures of receipts. Shoeboxed extracts key details from the picture, storing them alongside the photo in a dashboard. The dashboard also has a Gmail integration so that any receipts you receive via email import automatically.

• If your card is affiliated with either of these two payment networks, all transactions will automatically reflect in Fyle.
• Sandra Habiger is a Chartered Professional Accountant with a Bachelor’s Degree in Business Administration from the University of Washington.
• Consider the features that are most important to you, such as automation, categorization, and realtime reporting.
• You might track expenses for a while just to check where your money’s going, or it might be a stepping stone toward making and following a budget.
• Hurdlr is an expense tracking app that aims to make the whole process simple, automated, and more efficient, helping to increase your tax deductions.
• Even in its most basic guise the package has plenty of features, but get the best from Pocketguard by heading for the Plus edition.

You may provide your bookkeeper or accountant access to your files, making this subscription-based service useful for various sectors. Some accounting software have an expense tracking feature built-in, whereas others need to be integrated with an expense tracker. Meanwhile, expense trackers make it easy to record expenses, often by scanning a receipt. If you’re planning to grow your business, FreshBooks might not be the best fit, though, and I recommend QuickBooks Online instead. It offers approval workflows and serves as a more comprehensive accounting solution. Plus, it integrates smoothly with other dedicated expense trackers from this list, making it a solid choice for scaling businesses.

You can add as many business bank cards as you want, and there’s also integrated enterprise resource planning (ERP) to give you a complete view of your budget and forecasts. The software analyses all your data and ensures it’s fully compliant with tax rules and regulations, plus Concur is protected by corporate-grade security, too. There are real-time dashboards so you can keep up-to-date with all your financial transactions as they happen, and you can download bank account data automatically. That way, you won’t have to waste time typing information into spreadsheets. I like Ramp because it’s a free expense tracker for best app to keep track of business expenses established businesses.

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